AI PDF Data Extraction Cuts Costs By 60% – See How LLMs + RAG Make It Possible
AI PDF Data Extraction Cuts Costs By 60% – See How LLMs + RAG Make It Possible
Unlock the power of AI PDF data extraction—our LLM-driven, RAG-enhanced solution shrinks document-processing costs by 60%, achieves 92% field-level accuracy, and delivers 75% faster turnaround for financial reports, compliance files, and research papers.
Industry
Healthcare
Country
India
Project Duration
8 Months
Development Method
Agile
Team Size
4 Experts
Client Overview
LFTA is a leading organization in the healthcare industry, specializing in advanced medical research, regulatory documentation, and clinical data collection. With a strong focus on evidence-based practices, LFTA manages a vast repository of medical forms, including CIOMS reports, patient records, and in-depth clinical research papers.
Client Goal
As part of their mission to streamline operations and maintain compliance, LFTA sought a cutting-edge solution to automate the extraction of structured data from complex, unstructured PDF documents. Their need was critical ensuring accuracy, speed, and auditability in handling sensitive medical documentation and regulatory forms.
Project Challenges
LFTA Faced Data Chaos
With Too Many Medical Forms, Too Little Time!
LFTA faced mounting challenges processing thousands of unstructured healthcare documents, including CIOMS forms and research PDFs that slowed workflows & risked errors.
Massive Volume of Medical PDF's
LFTA handled thousands of complex documents monthly, including Clinical Forms, CIOMS Reports & Regulatory PDFs, adverse event reports, and clinical trial data – overwhelming manual teams and creating document backlogs.
Manual Extraction Delays
Manually extracting data from healthcare PDFs was time-consuming, often taking days per document, delaying regulatory submissions and impacting compliance timelines.
Inconsistent Data Formatting
Each PDF had varying structures – tables, multi-column formats, scanned text – making it difficult for rule-based systems or legacy OCR tools to extract information accurately.
Rising Labor Costs and Error Rates
Skilled healthcare professionals spent hours on repetitive data entry, increasing operational costs and introducing human error, a critical risk in regulated industries.
Our Client's Project Solution
Automated CIOMS & Clinical Form Parsing
Using LLMs + RAG
We deployed a custom AI pipeline using Large Language Models (LLMs) and Retrieval-Augmented Generation (RAG) to extract structured data from LFTA’s unstructured medical PDFs, with high accuracy and auditability.
01
LLM-Powered Data Extraction
Used Large Language Models to understand and extract nuanced data from complex medical documents.
02
RAG For Context-Aware Accuracy
Integrated Retrieval-Augmented Generation to fetch relevant document sections, improving precision and traceability.
03
Agentic Workflow Automation
Deployed specialized AI agents to handle tasks like section detection, data parsing, and validation for scalability.
04
Fallback Mechanisms For Error Handling
Included intelligent re-processing agents to catch missed data points and ensure completeness.
05
Structured Output In Excel Format
Delivered clean, structured data in spreadsheets – ready for analytics, compliance, and reporting.
06
Audit-Ready Citations
Each extracted data point was traceable to its source sentence, supporting regulatory compliance and internal audits.
Cut Costs By 60%, Save Hours Every
Day With LLM & RAG Document Extraction!
60% cost savings on manual data entry
92% accuracy with audit-ready traceability
75% faster processing for compliance and reporting
Our Client Project Success
Transforming Healthcare Document Workflows With
3X Speed & 92% Accuracy With AI
Our AI-driven PDF data extraction solution enabled LFTA to process thousands of clinical documents and CIOMS forms with 92% accuracy, a 60% reduction in costs, and 75% faster turnaround times.
60% Cost Reduction
Automating PDF data extraction significantly lowered operational costs by reducing manual labor and rework.
92% Field-Level Accuracy
High-precision AI models ensured reliable data capture from unstructured healthcare PDFs, meeting regulatory standards.
100% Source Traceability
Every extracted data point was linked back to its exact sentence in the original PDF, enabling full audit compliance.
3X Increase In Document Throughput
LFTA scaled its document handling capacity without increasing team size, improving overall efficiency.
75% Faster Turnaround Time
Processing time for CIOMS forms and research papers dropped from days to hours, accelerating workflows.
100% Usable Structured Output
Clean, consistent, and categorized data made post-processing, analytics, and reporting effortless for internal teams.
Target Industries
AI PDF Data Extraction
For Healthcare, Finance, Legal & More
Built to scale across industries, from medical research and clinical trials to financial audits and legal compliance, our AI + RAG workflow ensures faster, more accurate data extraction, with traceability and regulatory readiness built in.
Healthcare & Life Sciences
Extract data from CIOMS forms, clinical trial reports, EHRS, and regulatory documents with audit-ready accuracy.
Financial Services
Automate the processing of loan applications, financial statements, and compliance reports with secure, structured outputs.
Legal & Compliance
Analyze contracts, case files, and regulatory filings faster using AI-powered PDF data extraction with source traceability.
Market Research & Consulting
Rapidly extract structured insights from whitepapers, survey PDFs, and competitive reports for faster decision-making.
Government & Public Sector
Process high volumes of forms, policy documents, and tender files efficiently while ensuring data transparency and integrity.
Education & Academia
Extract structured citations and key findings from research papers, theses, and scientific publications with precision.
Why Choose Us
Why Choose Webelight Solutions
As Your AI Document Automation Partner?
Expertise In AI & LLM Technologies
We leverage cutting-edge Large Language Models (LLMs) and Retrieval-Augmented Generation (RAG) to deliver unmatched accuracy in document data extraction.
Industry-Specific Solutions
Design experience across healthcare, finance, legal, and more; ensures tailored workflows that meet regulatory and compliance standards.
Scalable & Flexible Architecture
Our AI-driven solutions scale effortlessly to handle growing document volumes without compromising speed or precision.
End-To-End Automation
From PDF parsing to structured data outputs, we automate the entire workflow – saving time, reducing costs, & minimizing errors.
Audit-Ready & Compliance Focused
We build traceability and source citation into every extraction, supporting stringent regulatory audits and data integrity.
Dedicated Continuous Improvement
Our team partners closely with clients for ongoing optimization, ensuring your AI solutions evolve with your business needs.
FAQs
Common Questions
We've compiled a list of frequently asked questions with clear and concise answers.
Complex Documents With AI
Achieve up to 92% accuracy and accelerate your workflows By 75% – all while ensuring full audit traceability and compliance.
Our Work
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